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Kingsham - Senior Administrator

Employer: Fordwater School

Location: Kingsham Site, Chichester High School Campus, Kingsham Road, Chichester

Salary: NJC Scale Grade 6

Hours: 8:30am – 4:00pm - Monday to Friday

Contract Term: Term Time Only (38 weeks) plus 1 week INSET

Contract type: Permanent

Interviews: Tuesday 24th November

Closing Date: Wednesday 18th November - 12 noon

About Us

Fordwater is a special school for children age 2-19 years with a range of special educational and complex learning needs including PMLD, SLD, and ASC.

About the Role

The Senior Administrator is responsible for supporting the effective day-to-day administration and smooth operation of the Kingsham site. Acting as the main point of contact, the postholder will provide a welcoming and professional service to staff, pupils, parents, visitors, therapists and external professionals.

Key Responsibilities

  • Provide a welcoming and professional reception service for pupils, parents, visitors and contractors.
  • Act as the first point of contact for the Kingsham site, responding to enquiries and directing visitors appropriately.
  • Undertake a range of administrative duties including correspondence, filing, scanning, record keeping and document preparation.
  • Maintain school records, databases, diaries and booking systems.
  • Support the Senior Leadership Team and wider staff with administrative tasks.
  • Monitor pupil attendance, complete first-day absence procedures and maintain accurate attendance records.
  • Communicate with parents and carers regarding attendance matters where appropriate.
  • Coordinate appointments, schedules and room bookings for visiting therapists and external professionals.
  • Arrange meetings, prepare documentation, take minutes and distribute paperwork when required.
  • Coordinate daily lunch administration and liaise with catering providers.
  • Support operational activities across the site, including visitor management, room bookings and site-related communication.
  • Liaise with external agencies and support the organisation of school events and meetings.

What We Are Looking For:

  • Excellent administrative and organisational skills.
  • Strong communication and interpersonal skills.
  • Experience of working in a busy office or school environment.
  • Confidence using Microsoft Office and Office 365 applications.
  • The ability to maintain accurate records and manage multiple priorities.
  • A professional, flexible and proactive approach.
  • The ability to build positive relationships with pupils, families, colleagues and external professionals.
  • Experience of attendance administration or school administration would be advantageous.

We can offer you:

•    a happy, positive, vibrant working environment
•    an inclusive school with a wide and diverse community
•    talented, enthusiastic and supportive colleagues who are committed to continuous improvement
•    A highly specialist teaching and learning environment
•    Excellent opportunities for CPD
•    A warm positive working environment where everyone is valued

As an employer we recognise that it is our employees that are central to everything we do. We aim to create a supportive and dynamic working environment where employees can achieve their full potential and achieve a healthy work-life balance.

As a member of staff, you will have access to a range of benefits including:

  • a competitive salary
  • an excellent local government pension scheme
  • generous holiday entitlement of between 25 and 31 days, depending on job title and length of service
  • maternity, paternity, dependency and adoption leave
  • training and development opportunities, including coaching and mentoring
  • a range of discounts giving our staff access to hundreds of offers; groceries, travel, cinema tickets, days out, leisure activities, high street retailers and the opportunity to save over £1,000 a year through our West Sussex Choices benefits platform (see our Staff discounts page if you are a business looking to offer a discount)
  • discounted membership at selected local sports and fitness centres
  • a range of commuting and business travel discount and initiatives
  • health and wellbeing benefits including access to our Employee Assistance Programme, Mental Health First Aiders and Voluntary Health Cash Plans
  • salary finance schemes
  • working for a veteran-friendly employer.

https://www.westsussex.gov.uk/jobs/rewards-and-benefits/

Fordwater is committed to safeguarding and promoting the welfare of our children and we expect all staff and volunteers to share this commitment. The successful applicant will require a satisfactory enhanced DBS check and two references, including one from their most recent employer.

Job Description and Application Forms are available at the bottom of this web page.

To apply, please complete the application and Shortlisted Candidate Information Forms below and email this to Aneka Jeffs - HR Manager – hr@fordwatersch.co.uk

Unfortunately we are unable to contact unsuccessful applicants individually. We would therefore like to thank you for your application and interest in Fordwater School.

Downloads

Senior Administrator - Job Description

Senior Administrator - Job Application Form

Shortlisted Candidate Information Form